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HR and recruitment
Automated workflow
API integration
System analysis
Business process modeling
2024
Automated the recruiting process for healthcare professionals
Team
Customizable no-code workflow solution for a recruiting company. Shaved off roughly 2,000 hours in operational time.
Client
Our client is a US-based recruiting company specializing in healthcare professionals.
Challenge
The client required a flexible and adaptable system to manage their complex recruitment processes.
Prior to consulting with us, the company had been utilizing Airtable for their data management needs. But, as they were first setting up their solution, they stumbled into a few pitfalls that eventually led to a rather tangled system.
This intricate mess gave rise to tough support situations and demanded pricey, time-consuming tweaks.
Prior to consulting with us, the company had been utilizing Airtable for their data management needs. But, as they were first setting up their solution, they stumbled into a few pitfalls that eventually led to a rather tangled system.
This intricate mess gave rise to tough support situations and demanded pricey, time-consuming tweaks.
Solution
To tackle the challenge, our choice was to iron out the issues and make the most of the existing Airtable.
Our goal was to provide the client with a tool to define their recruitment processes using tables, diagrams, and automation.
We challenged no-code capabilities to create a customizable solution to make the whole recruitment process effective and streamlined.
In order to forge a pliable and user-friendly setup, we used our proprietary technology, the "Flowchart BP Engine" is a business process automation solution based on Airtable Engine.
Our goal was to provide the client with a tool to define their recruitment processes using tables, diagrams, and automation.
We challenged no-code capabilities to create a customizable solution to make the whole recruitment process effective and streamlined.
In order to forge a pliable and user-friendly setup, we used our proprietary technology, the "Flowchart BP Engine" is a business process automation solution based on Airtable Engine.
The solution strikes a fine balance between no-code simplicity and the boundless potential of custom development.
It empowers us to construct a visual business process directly within the Airtable solution, seamlessly integrated with all essential systems.
In addition, we’ve added the workflow templates to provide users adapt the process according to their needs and work style. We crafted templates with adaptability in mind, catering to diverse recruiters, scenarios, and job positions. Each template can be individually tweaked, featuring distinct predefined steps and patterns for automation.
The icing on the cake is that users don't have to be developers to configure this solution - it's both straightforward and intuitive.
It empowers us to construct a visual business process directly within the Airtable solution, seamlessly integrated with all essential systems.
It empowers us to construct a visual business process directly within the Airtable solution, seamlessly integrated with all essential systems.
In addition, we’ve added the workflow templates to provide users adapt the process according to their needs and work style. We crafted templates with adaptability in mind, catering to diverse recruiters, scenarios, and job positions. Each template can be individually tweaked, featuring distinct predefined steps and patterns for automation.
The icing on the cake is that users don't have to be developers to configure this solution - it's both straightforward and intuitive.
It empowers us to construct a visual business process directly within the Airtable solution, seamlessly integrated with all essential systems.
Looking for a solution like this?
Key features
— Automation
Streamlined and intuitive visual workflows. Completed actions marked green and active ones marked yellow make easy to navigate within the active process.
— 3rd party expert inclusion
Easily add external experts and interviewers to the process without requiring additional Airtable licenses.
— Adaptability
Easy adjustment of workflow templates for different recruiters and hiring positions.
— Customizable workflow templates
Create and modify templates, changing steps, parameters, and email content as needed.
— Platform integration
Job Posting Platforms (Breezy, Indeed): Automated CV retrieval and data entry upon application submission. Triggers event-based automation like greeting messages and interview scheduling.
Calendly: Streamlined interview scheduling with automatic notifications, visual calendar and feedback integration within Airtable.
Calendly: Streamlined interview scheduling with automatic notifications, visual calendar and feedback integration within Airtable.
Twilio and Google Mail: automated messaging and email management, allowing full-fledged conversations within Airtable.
Typeform and Video Ask: simplified applicant information capture, integrated into the workflow. Interviewers can leave live feedback within the system.
Typeform and Video Ask: simplified applicant information capture, integrated into the workflow. Interviewers can leave live feedback within the system.
We helped the recruitment company optimize their processes for job posting, application handling, and interview management.
The automation saves valuable time and resources while maintaining adaptability through flexible workflow templates, catering to ever-changing recruitment demands.
120
applications received weekly
50%
time in application processing saved
x4
more candidates added to a funnel
Each step is a function that executes certain action with database update.
The solution strikes a fine balance between no-code and custom development.
Automated CV registration and data entry upon application submission.
Improvement in system usability.
The solution strikes a fine balance between no-code and custom development.
Automated CV registration and data entry upon application submission.
Improvement in system usability.
What task will we solve for you?
Book a meeting
with Felipe, our manager
He will answer all questions and arrange a meeting.
Prefer email?
hi@aspirity.com
